Freedom of Information

Publication Scheme under the Freedom of Information Act 2000

The purpose of this publication scheme is to be a means by which the Parish Council can make information available routinely. The Council approved the new scheme at their meeting on 16th December 2008.

In some cases a class of information sets out a range of information that is excluded from publication. Excluded throughout the scheme is general correspondence sent or received by councils and all information relating to private individuals by virtue of it being personal data under the Data Protection Act 1998.

Charges may be raised for the provision of copies of the documents and information listed in each of the classes.

CORE CLASSES OF INFORMATION

CLASS 1: Who are we and What we Do	Format in which available	Charge for Supply (Yes/No)
Parish Council Members and it's Committees	Website Via email Hard Copy	No No Yes
Contact Details for the Clerk and Members of the Council	Website Notice Boards Via email Hard Copy	No No No Yes
Location of Parish Council Office and accessibility details	Website Via email Hard Copy	No No Yes
Staffing	Website	No

CLASS 2: Expenditure What we spend and how we spend it	How Information can be obtained	Charge for Supply (Yes/No)
Annual return form and report by auditor	By Appointment with the Clerk	Yes
Finalised Budget	By Appointment with the Clerk	Yes
Precept	By Appointment with the Clerk	Yes
Borrowing Approval letter	By Appointment with the Clerk	Yes
Financial Standing Orders and Regulations	By Appointment with the Clerk Website	Yes . No
Grants given and received	Minutes and via the Clerk	No
List of current contracts awarded and value of contract	By Appointment with the Clerk	Yes
Members' allowances and expenses	Not Applicable	N/A

CLASS 3: Priorities and How we are Doing	How Information can be obtained	Charge for Supply (Yes/No)
Parish Plan	Website Hard Copy via the Clerk	No Yes
Annual Report to Parish or Community Meeting (2013 - 2014)	Website Hard Copy	No Yes

CLASS 4: How we make decisions	How Information can be obtained	Charge for Supply (Yes/No)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Website Parish Noticeboard Via email Hard Copy	No No No Yes
Agendas of meetings (as above)	Website Parish Noticeboard Hard Copy	No No Yes
Minutes of meetings (as above) - N.B. this will exclude information that is properly regarded as private to the meeting.	Website Hard Copy Via email	No Yes No
Reports presented to council meetings - N.B. this will exclude information that is properly regarded as private to the meeting.	Website Hard Copy Via email	No Yes No
Responses to consultation papers	Minutes on Website Hard Copy Via email	No Yes No
Responses to planning applications	Minutes on Website	No
Bye-laws	Parish Office	Yes

CLASS 5: Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	How Information can be obtained	Charge for Supply (Yes/No)
Procedural standing orders	Website Hard Copy	No Yes
Code of Conduct	Parish Office Hard Copy	No Yes
Complaints Procedure	Website Hard Copy	No Yes
Records management policies (records retention, destruction and archive)	Parish Office	No
Data protection policies	Parish Office	Yes
Petitions	Website Hard Copy	No Yes
Annual Investment Strategy	Website Hard Copy	No Yes

CLASS 6: Lists and Registers Currently maintained lists and registers only	How Information can be obtained	Charge for Supply (Yes/No)
Assets Register	Parish Office	No
Disclosure logs	Stratford District Council	N/A
Register of members' interests	Minutes/Website	No
Register of gifts and hospitality	Parish Office/Stratford District Council	No

CLASS 7: The services we offer Current information only	How Information can be obtained	Charge for Supply (Yes/No)
Allotments	Website/Parish Office	No
Burial grounds and closed churchyards	Website/Parish Office/Via email	No
Community centres and village halls	Parish Office/Via email	No
Parks, playing fields and recreational facilities	Parish Office/Via email	No
Seating, litter bins, War Memorial	Parish Office/Via email	No
Bus shelters	Parish Office/Via email	No
Newsletters	Parish Office Website	No No
Public conveniences	Stratford District Council	N/A
Street lighting	Parish Office/Via email	No
Information for fees relating to Allotments and Burial fees	Parish Office Website Via email	No No No

SCHEDULE OF CHARGES

Type of Charge	Description	Basis of Charge
Disbursement cost	Photocopying @ 20p per sheet (black & white)	These costs include charges for paper & time
	Photocopying @75p per sheet (colour)	Extra charges for colour photocopying
	Postage 53p 2nd Class 62p 1st Class	Actual cost of Royal Mail standard 1st & 2nd class mail

Policy for Vexatious/Repeated Correspondence

Download complete document

The Parish Council of Studley - Studley Cemetery

FEES, PAYMENT AND SUMS, fixed and settled under Section 34 of the Burial Act 1852, and approved by the Secretary of State for the Environment

Download Bereavement Services Fees & Charges (Effective 1st April 2013).

Standing Orders for Class 5

Download complete document

Financial Regulations for Class 2 Expenditure

Download complete document

Complaints Procedure for Class 5

Download complete document

Committees for Class 1

Download complete document

Job Description - Clerk for Class 1

Download job description

Job Description - Assistant Clerk for Class 1

Download job description

Allotment Fees for Class 7

Download allotment fees

Petitions

Download policy on petitions

Annual Investment Strategy for Class 5

Download complete document

The above documents available for download are in pdf format. Most computers already have the software installed to read these pdf documents. In the event you do not have Adobe Acrobat Reader installed you can download it for free by clicking on the image below.